LTBW 11-02-2024 Beach Event Vendor Fee

Will you require the use of a 10′ x 10′ canopy and table provided by THE EVENT? (Use of Fryers is prohibited under all canopies.)

Describe what you will be selling or promoting or serving.

INSURANCE: As a standard requirement of all RBK, LLC Exhibitors/Vendors, it is necessary for you to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate.

If you do not have this coverage in place, we have made arrangements for all of our Exhibitors to acquire this coverage at significant savings by purchasing as part of a group. If you do not already have insurance, you can easily purchase single event insurance online. We have made arrangements with our underwriter to to provide coverage for our vendors. Follow this link https://www.theeventhelper.com/ and you can easily obtain insurance that meets all the requirements and is automatically sent to all three entities.

Proof of alternative coverage, satisfying these minimums, or secured coverage through the link provided above must be in place prior to the Festival. You will not be allowed to participate without proper insurance coverage in place, naming Rainbow Sidekick, Inc., and RBK Prodictions, LLC And City of Wilton Manors as Additional Insureds. Please upload your insurance certificates here.

REFUNDS WILL NOT BE ISSUED FOR ANY PAID VENDOR FEES IF THE VENDOR FAILS TO PROVIDE THE REQUIRED INSURANCE CERTIFICATES AND IS PROHIBITED FROM PARTICIPATING IN THE EVENT.

Please email proof of insurance to INFO@RBKProductionsLLC.com.

You will need THREE insurance certificates:

RBK Productions, LLC, 5110 NE 21st Ct., 418, Wilton Manors, FL 33305 ALSO LIST AS ADDITIONALLY INSURED

Rainbow Sidekick, Inc., 511 NE 21st Ct., #418, Wilton Manors, FL, 33305. ALSO LIST AS ADDITIONALLY INSURED

City of Wilton Manors, 2020 Wilton Drive, Wilton Manors, FL ALSO LIST AS ADDITIONALLY INSURED

If you have any question regarding the insurance requirements please contact the Vendor market Coordinator (Email address listed at end of RULES section)

Describe your food truck. How long is it? Is it a trailer-towed by another vehicle? How long is the tow vehicle and the trailer together? Will you drop the trailer and remove the tow vehicle? Do you have any special setup requirements

Upload photos of your latests health inspection. and Department of Health Certificate. (Failure to provide certificates in advance will result vendor being denied on day of event by local authorities.)

Upload photos of the hang tags for the most recent inspections on all fire suppression equipment in your truck. Failure to provide these in advance will result in a denial by the local fire chief.)

Limited electric is available at no additional charge. Any vendor requiring electric should plan to bring 100 feet of extension cord. The electric service available is suitable only for limited low power LED Lighting and basic POS needs. If you will require additional electric service above 100 watts, please note that here and contact Event Site Logistics (email address listed at end of RULES section) to determine if and how you can be accommodated. There may be additional charges for the increased power usage.

I understand and agree to the following:

THE EVENT opens to the public from 12 PM to 5 PM

THE EVENT is rain or shine and there will be no refunds due to weather.

No refunds will be issued for any vendor fees where the vendor has failed to provide documents as required here or has failed to comply with any licensing or permitting requirements of any local, state or federal government entity.

Vendors may begin to arrive no earlier than 10 AM and must be completely setup by 12 PM. If you require additional setup time, please plan to arrive closer to 10. If you need to bring supplies directly to your space by vehicle, please contact Event Site Logistics (email address listed below) to arrange vehicular access. You will be required to arrive early and you will not be able to have any vehicle in the vendor area longer than a brief period to unload.

Vendors may not breakdown their spaces Prior to 4:45.

Any vendor using a canopy provided by the THE EVENT must be completely cleaned up and our from under the Canopy by 5:15 PM

All vendors should plan to be cleaned up and complete out of the vendor area by 5:30 PM.

All electric must be provided by the vendor. No electric service will be provided by THE EVENT.

Placement of vendors within the vendor area is entirely at the discretion of THE EVENT producers and staff. The layout and placement of vendors within the vendor area will be finalized approximately 7-10 days prior to the event. The layout will be provided to all vendors at that time. If a vendor has any concerns or special requests regarding placement they must be communicated to the vendor market coordinator (email address listed below) no more than 30 days prior to the event.

Vehicular access to the vendor area will be very limited during setup and breakdown times. Vendors should plan to bring their own carts to move any supplies from the edges of the vendor area.

Parking will not be permitted in the vendor area. Vendors should plan to park at nearby public parking.

All Vendors are expected to remove all trash and take them for disposal off site.

Vendors are limited to a maximum of 4 Vendor Passes per vendor registration. These passes are for people who will be helping at your booth. If you require additional passes, please email the Vendor Market Coordinator.

Vendor market Coordinator – Tony Young – TonyEagleWM@gmail.com
Event Site Logistics – Greg King – Info@RBKProductionsLLC.com